Singapore Company Registration Specialist
We provide incorporation and corporate secretarial services

Corporate Secretarial Services

Need for a Company Secretary

The Singapore Companies Act requires a Singapore Company to appoint a Company Secretary within 6 months after its incorporation. At Richmond, we can meet the criteria for the appointment of a Company Secretary.

The appointed Company Secretary must meet the following requirements:

  • He/she must be a Singapore resident – A permanent resident or a citizen, or
  • He/she must hold a Singapore EntrePass or Employment Pass or a Dependent Pass.

DUTIES OF A COMPANY SECRETARY

A Company Secretary will help to ensure that your Company complies with the requirements of the Companies Act. The professional will also perform the following duties:

Board Meetings

  • Co-ordinate the process of decision making and proper reporting
  • Drafting meeting agendas with the CEO or Chairman
  • Taking down minutes of the meetings
  • Maintenance of Minute Books and Statutory Registers
  • Certification of Board Resolutions
  • Making sure that the Board meetings follow the standard procedures

General Meetings

  • Gathering all the internal/external agreements to be circulated among the shareholders
  • Co-ordination of administration, attending meetings and taking down minutes
  • Making sure that the meetings follow proper procedures

Constitution of the Company

  • Making sure that your Company follows the Company constitution
  • Draft and incorporate amendments according to proper procedures

Maintenance of Mandatory Books and Registers

The Company Secretary will ensure that statutory books and registers are properly maintained.

Statutory Returns

The Company Secretary will update the ACRA on the following:

  • Changes in the particulars of the Directors(s) or when the Directors(s) are changed
  • Changes in the name or address of the Director(s)
  • Removal of Company Officers anyone from office according to the constitution of the Singapore Companies Act
  • Disqualification of Directors
  • Appointments, Resignations or Deaths of Company Officers
  • Change in Company’s name
  • Annual Returns
  • Change, revocation or adoption of Company constitution
  • Issuance of Shares

Accounts and Financial Reports

  • Co-ordination of the publication and distribution of the Annual Report, interim statement and accounts of the Company
  • Preparing the Director’s Report and Statement of Directors

Registration of Shares

  • Maintaining the Register of the Company’s members
  • Giving support to transfer of shares and matters that affect shareholding
  • Attending to the requests and queries of shareholders

Communication with Shareholder

  • Communication with shareholders via circulars
  • Payment of dividends
  • Issue of documentation with regard to capitalization and rights issues
  • Overlooking general relations with the shareholder
  • Relationship with institutional shareholders and the committees protecting their investment

Monitoring of Shareholder

  • Monitor movements on the Members’ Register to identify any potential stake-building for potential takeover
  • Making inquiries with members regarding to favorable ownership of holdings

Issue of Shares and Capital, Restructuring and Transfers

Implementing any alterations in the share structure of the company

Implementation and administration of schemes involving Director or employee share participation

Corporate Governance

  • Review changes in corporate governance
  • Advise and assist Directors with regard to their duties and responsibilities and their compliance with mandatory obligations according to the Company Law

Disposals and Acquisitions

  • Working as the key team member in the Company with regard to implementation of corporate disposals and acquisitions
  • Ensuring that the Company’s interests are well protected through effective documentation, and that appropriate commercial assessment is performed through proper disclosures for completing transactions.

Custody and Usage of Company Seal

Ensure proper usage and safe custody of the Company Seal, as required by the Company constitution.

Communicate with Non-Executive Directors

The Company Secretary will act as the communication channel between the Company and its non-Executive Directors.

Compliance with ACRA – Alerts & Reminders

Richmond notifies you with the filing deadlines and annual compliance requirements with the ACRA.

If you want to learn more about the service  >>

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